Departments · Recruitment
Recruiting is about finding the right person, but a lot of the week goes to tasks that are not really about that: reading applications that do not meet basic requirements, chasing candidates to schedule interviews, entering the same data into the ATS after every call. We build automation that screens applications, coordinates interview scheduling and keeps your ATS up to date, so recruiters spend time on the candidates worth talking to.
Problems we solve
Hiring rarely stalls on the interviews themselves. It stalls on everything around them: the reading, the chasing and the retyping that fills a recruiter's day.
A single open role can pull hundreds of applications, and most do not meet the basic requirements. Reading each one by hand to filter out the obvious no's burns hours before a recruiter ever reaches a promising candidate. Automated pre-screening surfaces the qualified few first.
Matching a candidate's availability to a panel of interviewers turns into a chain of emails, time-zone maths and last-minute reshuffles. Every reschedule adds friction and slows the whole pipeline. Automated scheduling finds the slot and books it without the ping-pong.
Notes, stages, scorecards and next steps get typed into the ATS by hand after each conversation. It is repetitive, easy to skip when things get busy, and the record drifts out of date exactly when the team needs it to be accurate. Automation keeps it current on its own.
Answering simple questions about time-to-hire, source quality or pipeline health means exporting from the ATS and rebuilding the same spreadsheet every week. Live reporting pulls the numbers together automatically, so the update is ready before anyone asks for it.
What we build
Bespoke modules, wired into the ATS, calendars and job boards you already run. Take the whole platform or the one piece that is hurting most.
Every incoming application checked against the requirements you set, from must-have skills and location to right-to-work and salary expectations. Qualified candidates are surfaced first and the clear no's are handled politely, so recruiters open a shortlist instead of an inbox.
Candidate availability matched to interviewer calendars automatically, with invites, reminders and reschedules handled end to end. No time-zone maths, no chains of email, and no double-booked panels.
Stages, notes and scorecards written back to the ATS after every step, so the record stays current without manual entry.
Time-to-hire, source quality and pipeline health on live data, ready before the weekly update is due.
Timely, on-brand updates at each stage, so candidates are never left wondering where they stand.
We connect to the tools you already run, from Greenhouse, Lever and Workday Recruiting to Google Workspace calendars and your job-board feeds, so applications, interviews and records stay in sync across everything.
Your HRIS, assessment and BI tools, joined up and kept in sync.
A closer look
Screening is not about rejecting people faster. It is about making sure the applications a recruiter reads are worth reading. We build the logic around your real requirements, not a generic keyword filter, so a strong candidate who words their CV differently still gets through and an obvious mismatch does not eat an afternoon.
Every decision is transparent and reviewable, the rules stay in your control, and the system writes its reasoning back to the ATS so the team can see why a candidate was shortlisted or set aside.
From a full inbox to a reviewed shortlist, without a recruiter reading every line.
Challenges we solve
When screening, scheduling and record-keeping run on workflows, candidates move through the pipeline without waiting on admin. Roles close sooner and good people are less likely to accept somewhere else while you catch up.
The hours that went to reading unqualified applications and retyping notes go back to the part of the job that matters: talking to people, assessing fit and selling the role. Recruiters do the work only a recruiter can do.
Fast scheduling, timely updates and no dropped threads mean candidates feel looked after from the first application to the offer. That shows in acceptance rates and in how people talk about your brand afterwards.
Our process
We map your hiring process, your stack and where the hours are leaking. No charge, no obligation.
A clear build plan in plain language, a realistic timeline and one fixed, project-based quote.
We build with AI and wire it into your ATS, calendars and job boards. Real progress in days, not status reports in weeks.
It goes live, we keep it running, and we extend it as your hiring grows. You own everything we build.
Proof
"They built the whole platform and admin system for our community, and it went live faster than anything we thought possible. We run the entire operation from one place now."
"The AI trade analysis and admin CRM they shipped changed how the whole product works. Fast, sharp, and genuinely ours, and our users have now logged over 1 million trades on it."
"They built our accounting CRM exactly around how our team works and delivered it far faster than we expected, with the level of design detail we are particular about. Our whole finance team now runs on one source of truth, with instant reporting that has saved thousands of hours."
Questions & answers
Still unsure? The free audit answers the rest.
Yes. We integrate with the systems you already run, including Greenhouse, Lever and Workday Recruiting, along with your Google Workspace calendars and job-board feeds. You keep your existing setup and gain the automation layer on top of it.
No. We build screening around the requirements you define, and the logic stays in your control. It surfaces the qualified candidates first and flags the clear mismatches, but the rules, the thresholds and the final decisions remain yours. Every choice is transparent and reviewable in the ATS.
The system matches candidate availability against your interviewers' calendars, finds a slot that works for everyone, sends the invites and reminders, and handles reschedules automatically. It removes the email chains and time-zone maths without taking the panel out of the loop.
Usually application pre-screening, interview scheduling and calendar sync, automatic ATS updates, candidate communication and live recruitment reporting, all wired into your existing tools. We scope it on the discovery call, and you can take the whole system or a single module.
Most builds go live in days rather than weeks or months. Building with AI removes most of the coordination overhead, so a small, focused team ships what used to take a much larger one.
Book a free audit and we will map exactly where your hiring process is losing time, then hand you the plan to fix it.
Book a free audit